Online meetings may not be as effective than meetings that are held in person, but they can offer more flexibility to members and be easier monitored. But they also require a higher level of board etiquette, and have their own particular difficulties. Here are some guidelines to adhere to:
Begin the meeting by sharing a video of all attendees as much as possible to establish an in-person connection to remote participants right from the beginning. This will help avoid confusion when dealing with concerns or questions. It’s also recommended to include the agenda at the start of the meeting. This will also invite participants to comment or ask questions throughout the discussion.
Test all cameras prior to the meeting to ensure they are working properly. Directors should dress professionally and appear camera-ready closing any tabs or windows that might be distracting, and avoiding the glare of windows or other potential distractions. It’s also recommended for directors to mute their microphone when they aren’t speaking and to use the chat feature on the meeting to notify the moderator if they need to leave of the video.
If the board is using a secure software for managing its board with voting and polling features, it’s simple to incorporate the opinions of every member into the decisions and make everyone feel that their opinions are valued. It’s an excellent idea if the chair or other officers make sure to remind everyone of http://www.boardonlinemeeting.net/how-are-boards-achieving-sustainable-growth-and-making-money any necessary post-meeting follow-ups, like completing a board survey or collecting electronic signatures.
